MJR Capital Services inc Privacy Policy
Personal Information Protection and Electronic Documents Act

The staff and management of MJR Capital Services inc (MJR) is committed to respecting the personal privacy of individuals we deal with.

MJR will comply with (i) Personal Information Protection and Electronic Documents Act (PIPEDA), a federally enacted act which protects personal information that is collected, used or disclosed; (ii) Collection Agencies Act, which dictates how we are to perform our services, collection and use of personal information and any future provincial legislation as it relates to the rights of consumers. For the purposes of this policy, personal information means information about an identifiable individual, but does not include the name, title, or business address or telephone number of an employee of an organization. Any reference to a Consumer within this policy is in reference to personal information and not business information.

The Canadian Standards Association Mode Code (“code”) for the protection of personal information is a national standard that was developed by the Canadian Standards Association. The Code is the central part of PIPEDA. The Code’s ten privacy principles are identified in PIPEDA as follows:

  • Accountability
  • Identifying Purpose
  • Consent
  • Limiting Collection
  • Limiting Use, Disclosure & Retention
  • Accuracy
  • Safeguards
  • Openness
  • Individual Access
  • Challenging Compliance

MJR has implemented policies and procedures to give effect to the principles including:

  • Implementing procedures to protect personal information.
  • Establishing procedures to receive and respond to complaints and inquiries in connection with the collection, use and disclosure of personal information of MJR.
  • Training staff and communicating information to MJR staff about our policies and procedures.
  • Developing information to explain the policies of and procedures of MJR to Consumers.

The ten (10) principles are explained in more detail as follows:

1. Accountability

MJR is responsible for the personal information under its control and has designated two (2) Privacy Officers to be accountable for MJR’s compliance with PIPEDA.

2. Identifying Purpose

MJR will identify and document the purposes for which it collects personal information. Only personal information that is necessary for those identified purposes will be collected.

MJR shall only collect, use and disclose personal information about Consumers for the following purpose: a) To assist MJR in the collection of debts assigned by clients or purchased by MJR.

MJR does not collect and use personal information about Consumers for the following purpose: a) To sell Consumer lists to other entities.

3. Consent

The knowledge and consent of Consumers is required for the collection, use or disclosure of personal information, except when inappropriate, including where permitted or required by law.

In certain circumstances, personal information can be collected, used or disclosed without the knowledge or consent of the Consumer. For example, legal, medical, debt collection or locating the Consumer for their benefit.

Although information may be publicly available, MJR will treat this in accordance with PIPEDA principles. Moreover, MJR may provide personal information to its lawyers, agents to collect a debt, comply with a subpoena, warrant or other court order, to a government institution requesting the information upon lawful authority, or as may be otherwise required by law. In all cases, proper internal authorization for disclosure procedures will be followed.

4. Limiting Collection

The collection of personal information will be limited to that which is appropriate in the circumstances.

The MJR Website does not use or capture cookies; a technology that installs a small amount of in formation on a visitor’s computer to permit the Website to recognize future visits from that computer.

5. Limiting Use, Disclosure & Retention

MJR will not use or disclose personal information for purposes other than those for which it was collected, except with the consent of the Consumer or as required by law. Personal information cannot be used or passed on in a manner inconsistent with the identified purpose.

MJR may disclose a Consumer’s personal information to third parties retained by MJR for the purposes of collecting a debt from a Consumer.

Certain MJR employees may be given access to a Consumer’s personal information collected by MJR in so far as their duties require access for the purposes outlined. MJR employees are governed by a non-disclosure agreement prohibiting disclosure or use of any confidential or personal information for any purposes other than the stated purpose.

Personal information that has been used to make a decision about a Consumer will be retained in accordance with the MJR document retention guidelines. Personal information that is no longer required will be destroyed, erased or made anonymous. MJR retains personal information of a Consumer only for as long as it is required for MJR’s business purposes or as required by federal and provincial laws.

6. Accuracy

MJR will take reasonable steps to ensure that the personal information under its control is as accurate, complete and up-to-date as is necessary for the purposes for which it is to be used.

MJR will not routinely update personal information, unless such a process is necessary to fulfill the purposes for which the information was collected. MJR will take reasonable steps to ensure that personal information that is used on an ongoing basis, including personal information that is disclosed to third parties, is as accurate and up-to-date.

Access to a Consumer’s personal information on record with MJR may be requested by that Consumer in order to review and amend their personal information, as appropriate.

7. Safeguards

MJR will take responsible steps to protect personal information through security safeguard as appropriate to the sensitivity of the personal information. Employees of MJR who have access to personal information will be made aware of the importance of maintaining the confidentiality of personal information. Security safeguards protect against loss or theft, as well as unauthorized access, disclosure, copying, use or modification.

8. Openness

MJR will make available to any Consumers specific information about its policy and guidelines relating to the management of personal information.

MJR will be open about its policy and procedure with respect to the management of personal information, and Consumers will be able to acquire information about these policies. This policy and any related information is available at all times on MJR website, under Privacy Act.

9. Individual Access

MJR will inform a Consumer of the existence, use and disclosure of their personal information and will provide access to that personal information, upon written request. MJR will assist a Consumer in the preparation of a request for access when such a Consumer requests assistance. MJR will inform the Consumer whether or not it holds personal information about them, and will indicate the source of any such personal information, when possible.

There may, however be situations in which MJR will not be able to provide access to all the personal information that it holds about a Consumer, although these situations will be limited and specific, and permitted or required by law. For example, MJR will not be able to provide access to Consumer’s personal information where given such access would likely reveal personal information about a third party, unless that third party’s personal information can be severed from the Consumer’s personal information. If MJR refuses a request for access, the Consumer will be informed in writing of the refusal, setting out the reasons for the refusal and informing the Consumer of their recourse.

MJR will require that Consumers requesting access to their personal information will provide the appropriate verification information required to obtain access to such personal information. This information will not be used for any purpose other than to permit MJR to provide an account of the existence, use and disclosure of the Consumers’ personal information.

MJR will be as specific as possible in providing an account of third parties to which personal information has been disclosed, and will provide a list of organizations to which personal information has been disclosed.

MJR will respond to the Consumer’s request to access their personal information within a reasonable time, and not later than 30 days after receipt of the request. MJR may be entitled to a 30 day extension to respond, in limited circumstances, in which case the Consumer will be notified of such an extension, the new time limit, the reasons for extending the time limit, and their right to make a complaint to the Privacy Commissioner with respect to the extension.

MJR may charge a reasonable fee for responding to a request. This fee will be determined based on the request and any request specific administrative or system costs that may be incurred, and will advise the Consumer, in advance, of the approximate cost. The personal information requested would be provided in a form that is generally understandable.

A Consumer will be able to challenge the accuracy and completeness of the personal information and have it amended as appropriate. Depending upon the nature of the personal information challenged, amendment may involve the correction, deletion or additional of information, and the amended information will be transmitted to third parties having access to the personal information, where appropriate.

When a Consumer’s challenge to the accuracy and completeness of their personal information is not resolved to their satisfaction, MJR will record the unresolved challenge and will transmit the existence of the unresolved challenge to third parties who have access to the personal information, where appropriate.

10. Challenging Compliance

A Consumer will be able to address a challenge concerning compliance with the above principles to the Privacy Officer. MJR will handle all complaints or inquiries about the policies and procedures relating to the handling of personal information in line with the processes that are in place.

MJR will inform Consumers who make inquiries or lodge complaints of the existence of the relevant complaint procedures. MJR will investigate all complaints, and if a complaint is justified, MJR will take appropriate measures, including amending policies and procedures.

How to contact us

If you have any questions or comments about this Privacy Policy or you feel that your concerns or complaints have not been resolved to your satisfaction, please contact us

by calling our Head Office at 1-877-669-4935, attention Joe Recinos or Stu Barnes.

by fax to 905-671-2225.

by writing to the Privacy Officers:
MJR Capital Services inc
7033 Telford Way
Units 17-18
Mississauga, ON
L5S 1V4

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